CRST Owner Operator PSP Information

CRST Owner Operator PSP Information

What is my PSP  What is the Pre-Employment Screening Program?

Frequently Asked Questions What is the Pre-Employment Screening Program?

Get a copy of my PSP In 2014 many Owner Operators and CDL-A Truck Drivers still are not aware of their PSP Report, what it is and how it is used.  I try to clear this up for you a bit here.

I pulled together some basic information about your PSP and how to obtain a copy for yourself.  The following short video instructs you on various reasons that DOT would pull you over and may write you up and put PSP Points on your record, and how to avoid being pulled over by DOT.

CRST Malone allows a total PSP Score of 100 points with a maximum of those points @ 75 strictly for maintenance-related issues.  We only encounter a few drivers with a 75 points or more Maintenance score on their PSP.  But by Truck Owner Operators taking good care of their equipment and properly doing their pre-trip, and being a Safe Driver will keep you in good shape. Why does a Motor Carrier have a high rating with Federal Motor Carriers?  If it is 100% Owner Operator like CRST Malone, then it is mostly on the truck owners and the Carrier’s Safety Program. If it is a Carrier with all or mostly Company Trucks, then it mostly on the Motor Carrier for not keeping their trucks up, and as always, how seriously they take Safety and how they run their Safety Program.

The Pre-Employment Screening Program (PSP) is a screening tool that allows motor carriers and individual drivers to purchase driving records from the Federal Motor Carrier Safety Administration’s (FMCSA) Motor Carrier Management Information System (MCMIS). Records are available for 24 hours a day via Web request. What information does the Driver Information Resource record (DIR) contain? Driver Information Resource records purchased through PSP contain the most recent 5 years of crash data and 3 years of roadside inspection data from the FMCSA MCMIS system. Is information from traffic tickets going to be posted prior to the court date or will the information only be posted if there is a conviction?

No. The PSP only contains MCMIS information. Why did FMCSA develop the PSP? Developing a system to make safety performance information electronically available for pre-employment screening purposes was mandated by Congress in the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users, Title 49 U.S. Code, section 31150 Public Law 109-59 Section 4117. FMCSA believes that making this driver data available to potential employers and operator-applicants will improve the quality of safety data and help employers make more informed decisions when hiring commercial drivers.

Written by Kathy Close, J. J. Keller Associate Editor

For a number of years, motor carriers have used the screening tools required under the Federal Motor Carrier Safety Regulations (FMCSRs) — the motor vehicle report (MVR), Safety Performance History inquiry, and road test — to consider potential drivers. Now motor carriers have yet another means of vetting commercial drivers — the Pre-employment Screening Program (PSP). The Federal Motor Carrier Safety Administration (FMCSA) has recently provided this “optional” background investigation to motor carriers for consideration.

Who has access to the CDL Driver PSP REPORT? This new database has many drivers concerned about who will see their records. According to the FMCSA, any motor carrier — or party that screens new drivers on their behalf — may use this data clearinghouse. Drivers have been assured by FMCSA that insurance companies and other interested parties will not have access.

The term “driver” encompasses more than just company employees. Motor carriers may request PSP reports on leased owner-operators and drivers from staffing services. In addition, motor carriers cannot request a PSP report on existing drivers. PSP is strictly used in making a hiring decision.

When using PSP, parties must first obtain a signed release from the driver. Since the data is managed by an FMCSA vendor, acting as a data clearinghouse, motor carriers and others who screen drivers must provide applicants all required Fair Credit Reporting Act paperwork. Motor carriers using the database must first subscribe to the service and then pay a per-records request fee.

Drivers may request a copy of their own PSP report by just paying the records request fee of $10 (no subscription fee is necessary). They also have the option of going to the FMCSA directly for a free copy by submitting a Privacy Act request.

MCMIS data Most data contained in the PSP driver report is not found in any other single source. Information originating in the Motor Carrier Management Information System (MCMIS) is used to populate the report. Federal and state enforcement personnel enter the details of roadside inspections, crash reports, and investigations into MCMIS.

Based on these entries, a prospective employer is able to see the past 3 years’ worth of roadside inspection violations and 5 years’ worth of DOT accident history (i.e., those accidents appearing on the DOT accident register). It is important to note that unless a roadside inspection violation translates into a traffic conviction appearing on an MVR, the event will not be discovered through traditional inquiries.

Keep in mind that PSP does not replace any existing checks mandated by FMCSA. It is going above and beyond the FMCSRs. As you may recall, MCMIS also funnels data to the Safety Measurement System (SMS) under the Compliance, Safety, Accountability (CSA) program. However, drivers will not be scored in the PSP as they are in the SMS. Prospective employers will not have access to a driver’s CSA scores. In fact, no one except enforcement personnel will see scored data in the SMS.


PSP Report content The report itself includes a driver’s personal information, such as complete name, driver’s license number/state of issue, and date of birth. The PSP report is broken down into Crash and Inspection Activity. Crash Activity compiles overall statistics about the accidents listed:

  • •Total number of crashes,
  • •Total crashes with fatalities,
  • •Total crashes with injuries,
  • •Total crashes with towaways, and
  • •Total crashes with a hazmat release.

Each accident is then summarized. Basically, each entry contains the information appearing on the actual crash report: date, reporting state, crash report number, location, and USDOT number under which the event took place. Similar details are released for the roadside inspections under Inspection Activity.

A high-level look summarizes the driver, vehicle, and hazmat inspections. Readers see the number of inspections for each category, number of Out-of-Service Inspections, and Out-of-Service Rate (percentage) for each, respectively. As with the accident information, each roadside inspection report is detailed.

The PSP report shows the date, USDOT number and carrier name under which the driver operated, reporting state, report number, if a hazmat inspection was included, the level of inspection, and the number of violations cited for that specific roadside inspection.

This is very similar to the carrier view in the SMS. The final entry on the PSP report is a summary of the driver’s roadside inspection violations by regulation, a description of the violation, number of times the driver violated this regulation in the past 36 months, and number of times the violation resulted in an out-of-service order. Challenging incorrect data Drivers are encouraged to request a copy of their PSP report for review.

If a driver finds that a violation or accident is not his or hers, or the details of a specific accident or roadside inspection are inaccurate, the driver would have to challenge the entry via FMCSA’s DataQs web portal.

This is important for two reasons:  First, the information presented in PSP affects your ability to find a future driving position, and Second, these same statistics are used when calculating a driver’s SMS BASIC scores under CSA. Written by Kathy Close, J. J. Keller Associate Editor The PSP Video below is for a Trucking Company to learn how to pull PSPs for their drivers and potential drivers. I have included it for your information as a driver to see a bit more about the process in this 3 minute and 20 second video.

The Frequently Asked Questions Page for PSP is here:  Click

Owner Operator Recruiting Disclaimer: This Page is NOT intended to give legal advice, nor be a substitute for any training required by the Regulations.